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Email and Online Tools
E-Mail is a vitally important, every day tool.
According to some experts as much as 80% of a companies institutional knowledge can be trapped in email. When it comes to enterprise-class features and reliability, Google's GMail is the Heavyweight Champion of the World. That's why we've standardized on it. Google Apps Premier Edition is all we offer because it's the best solution available.
- Custom branded GMail allows you to leverage the power of GMail while still keeping your custom domain me@mycompany.com email addresses.
- Configure your domain with the easy to remember http://mail.mycompany.com address.
- Brand your google apps to have your logo in the top left corner when you log in, and is customizable with your corporate color scheme.
- Get control of spam Advanced filters keep spam from employees’ inboxes so they can focus on messages that matter, and IT admins can focus on other initiatives.
- Keep all your email Manage your email. 25 GB of storage per user means that inbox quotas and deletion schedules are a thing of the past.
- Integrated instant messaging Connect with contacts instantly without launching a separate application or leaving your inbox. No software required.
- Built-in voice and video chat Voice and video conversations, integrated into Gmail, make it easy to connect face-to-face with co-workers around the world.
- Find messages instantly Powerful Google search technology is built into Gmail, turning your inbox into your own private and secure Google search engine for email.
- Protect and secure sensitive information Additional spam filtering from Postini provides employees with an additional layer of protection. Centrally-managed content filters enable companies to create custom inbound and outbound policies to keep sensitive information safe.
- Mobile integration Email and IM are easily accessible on the iPhone, BlackBerry, or other smart phones through client applications or web interfaces optimized to run on mobile browsers.
- Message Recovery and Archiving Administrators can search and recover email with 90-day archiving by Postini. Retention can be extended to meet regulatory and discovery needs.
GMail's award winning user interface
An entire suite of online productivity tools
Google Apps Premier Edition includes documents, spreadsheets, presentations, calendars, and easy to use workgroup collaboration sites. All securely available in your browser from any internet connected computer. If being disconnected is a concern for you, knowing there is an offline capability to all of these features should put you at ease.
Google Calendar
Accessible from any computer with a browser and is available from many different mobile phones, so you can manage your schedule from anywhere.
- Easily schedule appointments Overlay multiple calendars to see when people are available.
- Enter meeting details, and Google Calendar sends invitations and updates RSVPs.
- Share project calendars Calendars can be shared company-wide or with select co-workers.
- Users can select from a range of permission settings when sharing calendars with others – choosing who sees event details or makes calendar changes.
- Embed calendar on web pages Embed a daily, weekly or monthly calendar in Google Sites or on any web page; no programming required.
- Publish calendars Publicize external company events by publishing a calendar and making it searchable to the world in the Google Calendar gallery.
- Mobile access View event details, add new events, and invite guests, using mobile devices like BlackBerry and iPhone. Receive calendar notifications via SMS.
Google Sites
Allows you to maintain information online – meeting notes, project plans, partners portals and more. None of this requires any additional IT support and it's as easy as creating a document. Information in your sites is always available and searchable to easily reference in the future.
- Build any type of website Create all types of websites: corporate intranet, team, project, departmental, training, wikis, and more.
- Sites can be shared internally with external users like partners, clients, and vendors.
- Embed rich content Display documents, spreadsheets, presentations, videos, web forms, photo slide shows, and gadgets all in one place, with no coding required.
- Find information instantly Google search technology is built in, so employees can find business content simply by using the familiar Google search box.
Google Docs (word processing, spreadsheets, and presentations)
What sounds better? Creating a spreadsheet, emailing it to several coworkers for their feedback and spending hours rebuilding the master spreadsheet, or creating your spreadsheet, sharing it as an online Google Doc and allowing co-workers to contribute their edits directly to the master document without you having to reconcile their changes? The time you save by not hassling with attachments or having to deal with multiple copies of the same file lets you get to the priorities that you never had time for before.
- Real-time, simultaneous editing Multiple users can work together, editing online files at the same time. Real-time collaboration can be done internally, or, by invitation, with external partners and clients.
- No need for file attachments Version control is easy because workers share the same online copy of each doc. All revisions are saved, organized, and recoverable.
- Manage and access files online All Google Docs files (documents, spreadsheets, and presentations) are available and searchable online, letting authorized users access their files from anywhere, even on mobile devices like BlackBerry and iPhone.
- Work seamlessly with traditional file formats Import from, export to, and collaboratively edit or publish with .doc, .xls, .csv, .ppt, .txt, .html, .pdf, and other formats.
Google Video
Like having your own private, secure version of YouTube for internal video sharing. There's no special infrastructure required at all. If a picture is worth a thousand words, then a video can communicate a message better than any other format. Google Video works like YouTube, but it's safe and secure so you can share videos internally within your company.
- Communicate visually Share more information in less time, making company content like trainings and executive communications more personal, visual, and engaging.
- Easy, web-based video sharing Google securely hosts and streams your videos – no need to email large files, store videos locally, or purchase a video storage solution.
- Everyone can participate Employees can upload or view internal videos without needing any special software – just a standard browser.
- Centralize video management Administrators can view all uploaded content and remove videos if necessary.
Google Talk (text, video, and voice chat)
With Google Apps, IM is embedded directly within the suite with no additional hardware or software requirements. It's all under the umbrella of your secure corporate communication platform. Email conversations sometimes are just too slow. Why wait several hours for a response you can get in ten seconds? With Google Talk you can chat right from your inbox. Including video and audio chat. Google Talk users can see their colleagues' status (online, busy, offline), allowing them to send a chat when you need a quick answer, they can even chat as a reply to an email message.




